Scroll down for more email templates. There are four (4) on this page: invitation, acceptance, reminder, 2-days prior.

Invitation Email Template

We recommend you write a quick intro sentence or two at the top of the email. Then a line and all the information below. For example…

Jim,

I wanted to let you know about an event that we are hosting that I think would be a great fit for you. We’ll have investors from {list a few firms} at the event. See the info below and let me know if you have any questions.

-Host Extraordinaire 


Rice’s Jones Graduate School of Business
is proud to host the South Regional Finals of the…

Venture Capital Investment Competition
Friday, February 5, 2021
8:30AM to Noon

“VCIC is like an accelerator for the fundraising process.”
Michael Rangel, Founder/CEO BankNovo, raised $5M after VCIC.

NOT A PITCH CONTEST! 

“I’ve participated in a number of early stage accelerators,
and the VCIC experience stood out in providing the most value-per-time-invested.”
Sven Karlsson, Founder/CEO PlateletBio, raised $10M after VCIC

STARTUPS MAY APPLY AT www.vcic.org 

Acceptance Email

Congratulations!

{Name},

We are excited to invite {STARUP NAME} to participate in the:

Venture Capital Investment Competition
{region} Regional Finals

hosted by {Host School}
Friday/Saturday, {date}, 2021
8:30AM to Noon

We are excited to have you join us, along with investors from {list a few of the VC firms that will be represented at the event} as well as six student VC teams very excited to meet you and perhaps offer you a term sheet {optional list schools}.

To ensure you get the most out of the event (the “most value-per-time-invested”), please read the following carefully. Remember your goal is to get the most term sheets from the student teams. To that end, please be prepared to treat the student teams like real investors. Students will consent to an NDA, promising to keep your proprietary information confidential. They will need as much transparency from you as possible to be able to get to term sheets in a day.

Please be prepared to provide the teams with an “investor package” just as you would with a VC firm performing due diligence on your startup. By Monday, {date} end of day, please create a shared folder to include:

  • An extended “leave-behind” deck: sometimes called the “investor deck.” This should not be the same as the tight 10-minute pitch you give at the event.
  • Financial projections: The more detail, the better, but high level projections at the least. Feel free to doctor the numbers if you are concerned about releasing the real thing (this can be summarized on a slide in the pitch deck or a separate spreadsheet file).
  • An equity ask: including the funding requested and your valuation expectations (this can be on a slide in the pitch deck).
    • If you are currently raising a convertible note or a SAFE, please switch to an equity round for the purposes of this competition.
    • This will greatly increase  your probability of receiving term sheets, and it will make your due diligence sessions more targeted and productive.
  • Anything else: if you have anything that would help a VC firm condense their due diligence into 36 hours, please include it! Students will receive your materials at 5PM two days prior to the event. The more you give them, the less they need to find on their own. This could include: product demo videos, market and/or report(s), customer reviews, testimonials, letters of intent, etc.

Students will not be calling your customers or following up on references.

For the event itself, please be prepared with a tight, well-rehearsed 10-minute pitch. Note that this is not a cold pitch. Your audience will have done their homework! Try not to repeat any simple things from the deck that they will already know. For example, you can assume they will have already watched any videos you made available to them. Aim higher. This is not a typical first meeting with investors. More like the second or third meeting, condensed.

We are excited you will be joining us for this event! Please do not hesitate to email me if you have ANY questions.

Best,

___

{include mobile phone number in case of emergency}

Reminder – 1 Week in Advance

Name,

We are excited to see you next week at the VCIC {Region Name} Regional Finals. We will have investors from {short list of some firms coming} as well as some very excited student teams competing, ready to dig into your materials and perhaps offer a term sheet! As you know, your goal at the event will be to get as many term sheets from the student teams as possible.

Please send us your investor package by end of day Monday, {date}. Please include:

  • An extended “leave-behind” deck: sometimes called the “investor deck.” This should not be the same as the tight 10-minute pitch you give at the event.
  • Financial projections: The more detail, the better, but high level projections at the least. Feel free to doctor the numbers if you are concerned about releasing the real thing.
  • An equity ask: including the funding requested and your valuation expectations.
    • If you are currently raising a convertible note or a SAFE, please switch to an equity round for the purposes of this competition.
    • This will greatly increase  your probability of receiving term sheets, and it will make your due diligence sessions more targeted and productive.
  • Anything else: if you have anything that would help a VC firm condense their due diligence into 36 hours, please include it! Students will receive your materials at 5PM two days prior to the event. The more you give them, the less they need to find on their own. This could include: market and/or report(s), customer reviews, product demo, testimonials, letters of intent, etc.

Students will not be calling your customers or following up on references.

For the event itself, please be prepared with a tight, well-rehearsed 10-minute pitch. Note that this is not a cold pitch — your audience will have done their homework! Try not to repeat any simple things from the deck that they will already know. Aim higher. This is not a typical first meeting with investors. More like the second or third meeting, condensed.

We are excited to be including ____ in this event! Please do not hesitate to email me if you have ANY questions.

Best,

___

{include mobile phone number in case of emergency}

Two-Days Prior to Event

Two Days Prior

{Copy/paste from here to bottom.}

VCIC Startups,

We are excited to see you {Friday/Saturday} morning at 8:30AM in our Main VCIC Zoom Room {linked}. You will be able to share your screen during the kick-off meeting.

To see more about how the day will work, please see VCIC: What It’s Like for Startups. Be assured, we’ll point you where you need to be at any given time!

Please do not hesitate to email me if you have ANY questions. See you {Friday/Saturday}!

Best,

___

{include mobile phone number in case of emergency}