Scroll down for five email templates: 1) invitation, 2) acceptance, 3) reminder, 4) two-days prior, 5) post-event follow-up.

Invitation Email Template

We recommend you write a quick intro sentence or two at the top of the email. Then a line and all the information below. For example…

Jim,

I wanted to let you know about an event that we are hosting that I think would be a great fit for you. We’ll have investors from {list a few firms} at the event. See the info below and let me know if you have any questions.

-Host Extraordinaire 


Rice’s Jones Graduate School of Business
is proud to host the South Regional Finals of the…

Venture Capital Investment Competition
Friday, February 5, 2021
8:30AM to Noon

“VCIC is like an accelerator for the fundraising process.”
Michael Rangel, Founder/CEO BankNovo, raised $5M after VCIC.

NOT A PITCH CONTEST! 

“I’ve participated in a number of early stage accelerators,
and the VCIC experience stood out in providing the most value-per-time-invested.”
Sven Karlsson, Founder/CEO PlateletBio, raised $10M after VCIC

STARTUPS MAY APPLY AT www.vcic.org 

Acceptance Email

Congratulations!

{Name},

We are excited to invite {STARUP NAME} to participate in the:

Venture Capital Investment Competition
{region} Regional Finals

hosted by {Host School}
Friday/Saturday, {date}, 202x
8:30AM to Noon

We are excited to have you join us, along with investors from {list a few of the VC firms that will be represented at the event} as well as six student VC teams very excited to meet you and perhaps offer you a term sheet {optional list schools}.

To ensure you get the most out of the event (the “most value-per-time-invested”), please read the following carefully. Remember your goal is to get the most term sheets from the student teams. To that end, please be prepared to treat the student teams like real investors. Students will consent to an NDA, promising to keep your proprietary information confidential. They will need as much transparency from you as possible to be able to get to term sheets in a day.

Please be prepared to provide the teams with an “investor package” just as you would with a VC firm performing due diligence on your startup. By Monday, {date} end of day, please create a shared folder to include:

  • An extended “leave-behind” deck: sometimes called an “investor deck,” longer and with more details than the tight 10-minute pitch you’ll give at the event.
  • Financial history and projections: Can be in the leave-behind deck or as a separate file. Detail is appreciated.
  • An equity ask: including the funding requested and your valuation expectations (this can be on a slide in the pitch deck).
    • If you are currently raising a convertible note or a SAFE, please switch to an equity round for the purposes of this competition.
    • This will increase your probability of receiving term sheets, and it will make your due diligence sessions more targeted and productive.
  • Product demos, videos, market report(s), customer reviews, testimonials, letters of intent, etc. Anything that would help a VC firm condense their due diligence into 36 hours, please include it! The more we give them prior to the event, the less you’ll have to repeatedly answer the same questions at the event.
  • Cap table optional. This can be something disclosed verbally in broad strokes during Q&A.
  • No data room: I do not recommend a full-on “data room” for this exercise. That’s more than we really need for VCIC.

Students will not be calling your customers or following up on references.

For the event itself, please be prepared with a tight, well-rehearsed 10-minute pitch. Note that this is not a cold pitch. Your audience will have done their homework! Try not to repeat any simple things from the deck that they will already know. For example, you can assume they will have already watched any videos you made available to them. Aim higher. This is not a typical first meeting with investors. More like the second or third meeting, condensed.

I encourage you to watch the orientation videos before you arrive if you are new to VCIC events.

We are excited you will be joining us for this event! Please do not hesitate to email me if you have ANY questions.

Cheers,

___

{include mobile phone number in case of emergency}

Reminder – 1 Week in Advance

Founder Name,

We are excited to see you next week at the VCIC {Region Name} Regional Finals. We will have investors from {short list of some firms coming} as well as some very excited student teams competing, ready to dig into your materials and perhaps offer a term sheet! As you know, your goal at the event will be to get as many term sheets from the student teams as possible.

Please send us your investor package by end of day Monday, {date}. Please include:

  • An extended “leave-behind” deck: sometimes called an “investor deck,” longer and with more details than the tight 10-minute pitch you’ll give at the event.
  • Financial history and projections: Can be in the leave-behind deck or as a separate file. Detail is appreciated.
  • An equity ask: including the funding requested and your valuation expectations (this can be on a slide in the pitch deck).
    • If you are currently raising a convertible note or a SAFE, please switch to an equity round for the purposes of this competition.
    • This will increase your probability of receiving term sheets, and it will make your due diligence sessions more targeted and productive.
  • Product demos, videos, market report(s), customer reviews, testimonials, letters of intent, etc. Anything that would help a VC firm condense their due diligence into 36 hours, please include it! The more we give them prior to the event, the less you’ll have to repeatedly answer the same questions at the event.
  • Cap table optional. This can be something disclosed verbally in broad strokes during Q&A.
  • No data room: I do not recommend a full-on “data room” for this exercise. That’s more than we really need for VCIC.

Students will not be calling your customers or following up on references.

For the event itself, please be prepared with a tight, well-rehearsed 10-minute pitch. Note that this is not a cold pitch — your audience will have done their homework! Try not to repeat any simple things from the deck that they will already know. Aim higher. This is not a typical first meeting with investors. More like the second or third meeting, condensed.

We are excited to be including {your startup} in this event! Please do not hesitate to email me if you have ANY questions.

Best,

___

{include mobile phone number in case of emergency}

Two-Days Prior to Event

Two Days Prior

{Copy/paste from here to bottom.}

VCIC Startups,

We are excited to see you {Friday/Saturday}! Please arrive by 8:15AM to grab a light breakfast and test the technology. We will be in _____. You can park __________________ .

To see more about how the day will work, please watch the orientation videos here. Be assured, we’ll point you where you need to be at any given time!

Please do not hesitate to email me if you have ANY questions. See you {Friday/Saturday}!

Best,

___

{include mobile phone number in case of emergency}

Post-Event Follow-Up

{Copy/paste from here to bottom.}

Hi VCIC Startups,

Hope y’all had a great weekend! Thank you so much again for participating in the VCIC _____ Regional Finals at ______ this year. ‘

Congratulations the region’s Most VC-Backable Startup, _____,  receving ___ term sheets from the teams.  (also list the # of term sheets for other startups).

Attached (or link to a shared folder) are the deliverables from the MBA teams. The team winners were:

  1. code name / school name
  2. code name / school name
  3. code name / school name

The other teams were from (list other 3 schools).

I hope you found the experience valuable. We are all excited to see your startups grow!

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