Teams

Exactly 5PM Two Days Prior

{NOTE: make sure to add attachments if needed — or put them all in shared folder and add link}

{Copy/paste from here to bottom.}

VCIC Teams,

Game on! We are looking forward to seeing you bright and early this {Friday/Saturday}. Please plan to arrive around 8AM (no earlier!). We’ll have coffee and bagels and a big day ready for you. Speaking of the big day, we have some very important information for you:

  1. Startup pitch decks {link to shared folder}  + NDA — we’ll have copies for you to sign at the event. Note: you cannot share pitch decks with anyone outside of the competition.
  2. Fund profile {organizers need to update}
  3. Team Rules
  4. Team Deliverables Template
  5. The schedule, parking info and other logistics can be found on the event website at www.vcic.org/events.

Please don’t hesitate to email me if you have any questions in the meantime. Good luck at the event!

Best,

{include mobile phone number in case of emergency}

Judges

Two Days Prior to Event

{Forward the email you sent to teams and add this to the top, re-attach any attachments}

{Copy/paste from here to bottom.}

VCIC Judges,

We have six very excited teams ready to meet you on Friday! Below is the email we just sent to them to kick off the competition. Please take a look at the startup pitch decks prior to arriving {Friday/Saturday} at 8:30AM. If you would like to see how the day will work at the event, see VCIC-What It’s Like for Judges, but don’t worry, we’ll let you know where you need to be and what you need to do throughout the day.

On parking when you arrive, _____________.

We are excited to see you {Friday/Saturday} at 8:30 a.m. We’ll have coffee and bagels for you and a moment to meet the other judges and get settled before we kick off the event at 8:50 a.m. sharp.

In the meantime, please do not hesitate to email me if you have ANY questions.

Best,

{include mobile phone number in case of emergency}

Startups

Send 10 Days Prior to Event

{to get pitch deck & materials}

{Copy/paste from here to bottom.}

{Name},

We are excited to see you next week at the VCIC {Region Name} Regional Finals. We have investors from {short list of some firms coming} as well as some very excited student teams traveling to compete and ready to dig into your materials. Your goal at the event will be to get as many term sheets as possible from the teams. To that end, we encourage you to supply as much information as possible ahead of time. By Monday, please send me:

  • ROBUST DECK & OTHER MATERIALS
    • Extended “leave-behind” deck.
    • Everything but the kitchen sink.
    • Could be multiple files in a shared folder.
    • Note that students sign NDAs and materials are kept confidential.
    • Include anything that may help the teams get to a term sheet at the event.
      (financials / cap table / market report / industry report / one-pager / product demo / testimonials)

For the event itself, please bring:

  • TIGHT 10-MINUTE PITCH DECK
    • Your classic venture pitch, time constrained.
    • There will be no Q&A during the pitch, but lots of Q&A in breakout sessions to follow.
    • Note: your audience has done their homework! You might adjust your pitch accordingly.
    • Please be willing to share confidential information during due diligence breakout sessions or the teams may not be able to put down term sheets. (Again, they sign NDAs.)
    • See more about the day at VCIC: What It’s Like for Startups.

Please do not hesitate to email me if you have ANY questions. See you next {Friday/Saturday}!

Best,

___

{include mobile phone number in case of emergency}

Two Days Prior

{Copy/paste from here to bottom.}

VCIC Startups,

We are excited to see you {Friday/Saturday} morning at 8:30AM in ______ (specific room/building/etc.). We’ll have coffee and bagels waiting for you. On parking, {insert parking instructions}.

You may want to come a few minutes early to test the technology. You can send me your pitch deck by email or bring it on a thumb drive or laptop. {specific instructions if you have technology limitations}.

To see more about how the day will work, please see VCIC: What It’s Like for Startups. Be assured, we’ll point you where you need to be at any given time!

Please do not hesitate to email me if you have ANY questions. See you {Friday/Saturday}!

Best,

___

{include mobile phone number in case of emergency}