The resources below are for
REGIONAL organizers.

organizers click here. 

The Master Checklist

This is a Trello checklist that covers most everything about the event. Make a copy and start checking things off for your event! Trello also has an excellent mobile app to monitor during the event.

Online Help: Pre-Event

Recruiting Judges
Recruiting Startups
Email Templates

Customize for Your Event

Event Agenda
Fund Profile
Room Signs

N/A for virtual events.

Directional Signs

N/A for virtual events.

Specialized Printing

N/A for virtual events.

Oversized Check for Awards Ceremony

Your local printer can print this 14″ x 30″ big check for $30’ish in a few days.

“Plaques” for Winners

Remember to pre-purchase four 8½” x 11″ frames for these certificates. Print on regular white paper on color laser printer.

Name Tag Template

VCIC HQ will send you a ready-to-print file the week of your event. You need to buy Avery 5384 or 74541. 

Judging and Voting

These assume team code names Ash, Birch, Cherry, Dogwood, Elm, Fir and Hickory (if you have 7 teams at your event).

Judging Form

Judges take notes for feedback and score teams on these forms (not shared with teams).

You will need to add team photos and print these for judges on LEGAL paper.

Regional: Judge Voting

Your event’s voting page will be customized with the judges you will submit on the Organizers Entry Form. 
If you click through to an event, you may be seeing last year’s judges. We’ll add password protection in January.

Online Resources During Event

Kick-Off Video
On-Screen Timers
Awards Ceremony Presentation

Info for Regional Finals Organizers

Organizer Entry Form
Host Commitments
Recruiting Sponsors